Student Code of Conduct
About the Code of Conduct
Overview
The best possible environment for learning is one in which respect, diversity and inclusion are valued. Everyone at the ELI is expected to behave in a way that supports these principles in all communications and interactions. The ELI respects the dignity of individuals; learning takes place in a positive and supportive environment, free from harmful behaviors such as rudeness, bullying and harassment. The exchange of information, ideas, beliefs and opinion is promoted and flows from active concern and respect for others.
When does the code apply?
Any conduct on the part of a student that has, or might reasonably be seen to have a negative / adverse effect on the integrity or the proper functioning of the English Language Institute (ELI), or the health, safety, rights, or property of the ELI, its members and visitors, will be deemed to be a violation of this policy and is subject to discipline under this Code.
Students are responsible for reading, understanding and abiding by the Code. The entire Student Code of Conduct is available below.
All municipal, provincial, and federal laws apply on campus. Prohibited conduct under the Code includes but is not limited to:
- Assaulting, harassing, intimidating, or threatening another individual or group
- Endangering the health or safety of others
- Stealing, misusing, destroying, defacing or damaging UBC property or property belonging to someone else
- Disrupting University activities
- Using UBC facilities, equipment, services or computers without authorization
- Making false accusations against any member of UBC
- Supplying false information to UBC or forging, altering or misusing any UBC document or record
- Storing, possessing or using real or replica firearms or other weapons, explosives (including fireworks), ammunition, or toxic or otherwise dangerous materials on University grounds
- Using, possessing or distributing illegal drugs
- Violating provincial liquor laws or UBC alcohol policies
- Hazing
- Encouraging, aiding, or conspiring in any prohibited conduct
- Failing to comply with a disciplinary measure or disciplinary measures imposed under the procedures of this Code
Governing Principles
The following principles govern concerns regarding student safety and student conduct in the classroom, at the ELI, and on the UBC campus: fairness, timeliness, confidentiality, documentation and support.
- Fairness: The ELI has the responsibility to address violations of conduct in ways that treat both complainant and respondent fairly, respecting all parties.
- Timeliness: The ELI has a responsibility to address violations in a way that leads to a resolution as soon as is possible.
- Confidentiality: The ELI will adhere to best practices in protecting confidentiality. However, in some situations, absolute confidentiality may not be possible.
- Documentation: The ELI has a responsibility to ensure record- keeping is done.
- Support: Support for all parties (students / instructors or staff members) should be offered.
Process and Procedures
When an alleged violation of the ELI Student Code of Conduct is brought to ELI administration, it will be investigated according to the following steps:
- The incident is first reported to an Academic Coordinator or ELI Manager.
- The Coordinator or Manager determines whether the incident needs formal investigation or if it can be resolved without corrective action.
- If minor corrective action is required, the action will be documented in an incident report and reviewed with the student.
- If there is an additional incident involving the student, an investigation regarding further disciplinary action will be conducted.
If the matter is determined to be a major incident, ELI management will conduct a formal investigation. ELI management will meet with the parties involved and collect information in order to determine the appropriate actions to be taken and prepare an incident report. If deemed necessary, the matter may be escalated to the Director’s Advisory Committee or the Dean’s Office.
Disciplinary measures that may be imposed under the Code include but are not limited to:
- Written warning or reprimand
- Issuance of a statement, apology, or retraction in an appropriate form made publicly or privately
- Payment of costs or compensation for any loss, damage or injury caused by the conduct, or fines or loss of fees
- Probation for a designated period during which a student must fulfill certain conditions and good behavior must be demonstrated
- Restriction or prohibition of access to, or use of, any part or all of the University`s equipment, facilities, services, activities, programs, meetings, or events
- Loss of certain privileges
- Relocation from an ELI arranged homestay or exclusion from a UBC residence
- Suspension for a period of time
- Expulsion
Appeals
If, at the time of communication of the decision, a student deems they have further evidence to be presented, it will be considered at this time to determine if there are any applicable adjustments to be made.
To learn more about our expectations for student behavior, please refer to the full Student Code of Conduct document.